Exploring technology to build a stronger future
Schuber Mitchell Homes’ success with HomebuilderONE
Client
Schuber Mitchell Homes
Country
United States
Annual closings
804 (2024)
HomebuilderONE client since
2022
Microsoft client since
2011
Products
HomebuilderONE powered by Dynamics 365 Finance
Power BI
Azure – Virtual Machines, SQL Server, Data Lake
Microsoft 365 – Defender, Teams, Office, OneDrive, Entra ID, Vizio
About Schuber Mitchell Homes
Schuber Mitchell Homes, a production homebuilder, is dedicated to building affordable homes with luxury features across Missouri, Oklahoma, and Arkansas. Recognizing the importance of exploring new possibilities, Schuber Mitchell sought to explore homebuilding management systems. With a focus on securing their future, they set out to find a software solution capable of streamlining metrics and reporting while supporting their long-term scalability and growth for years to come.
Challenges faced
Data accessibility: Struggled to extract data from a centralized database, limiting real-time visibility.
Lack of reporting: Relied on multiple spreadsheets, leading to confusion and mistrust in data accuracy.
Future-ready: Outdated UI and no clear roadmap; scaling growth required more manpower.
End-to-end functionality: Needed a system to manage all homebuilding processes in one solution and one database.
The Microsoft / HomebuilderONE Advantage
Enhanced security and scalability
Inherent security, compliance, and scalability enables the construction of more homes without additional manpower.
Unified platform
Centralized data, built-in workflows, and automation to streamline operations and enhance productivity from Dynamics 365.
Connected ecosystem
Near real-time insights with Power BI supported faster, better-informed decisions; while seamless productivity and collaboration were powered by Microsoft 365.
End-to-end functionality
Comprehensive functionality ensuring all team members operate within the same system with a clear roadmap for future enhancements.
Data, progress, and scaling:
Schuber Mitchell Homes’s search for the right system
Schuber Mitchell Homes had been using MarkSystems for seven years. While their current system housed all data in one database and they were diligent about inputting information, extracting valuable insights proved to be a challenge. The data was accurate, but the lack of reporting capabilities made it difficult to fully leverage the information. Exporting data into multiple spreadsheets created multiple sources of truth, undermining confidence in the data and preventing a clear, real-time view of the business. What was missing was an easy way to extract data for custom reports or access built-in reporting features.
Although their current solution supported all homebuilding processes within a single application, the user interface was outdated, and the system lacked a clear path for future growth. Schuber Mitchell knew that if they were to make a change, their next solution had to be an end-to-end system—one that could serve them for 20 years, or more, and scale with their continued growth. As a technology-forward company, Schuber Mitchell was committed to securing the future of their business and ensuring their technology could keep pace with their long-term goals.
HomebuilderONE secures the future of Schuber Mitchell Homes
A recommendation from a fellow builder led Schuber Mitchell Homes to take a closer look at HomebuilderONE. As a solution purpose-built for homebuilders, HomebuilderONE unifies every aspect of Schuber Mitchell’s homebuilding operations into a single solution. Built on Microsoft Dynamics 365, it provides robust finance and accounting capabilities, while the foundation in the Microsoft Cloud unlocks additional advantages—including real-time insights with Power BI, automation through Power Platform, and advanced security and compliance with Azure.
Schuber Mitchell recognized that by choosing the Microsoft platform, their investment would extend beyond ERP, equipping them with a future-proof technology foundation to support their continued growth.
From data struggles to seamless insights
Leveraging tools like Azure Synapse Link, MS Fabric, Data Lake, and SQL to create a data warehouse, Schuber Mitchell transitioned from struggling with data extraction to effortless data consumption across the organization. Whether analyzing data in Excel or visualizing trends in Power BI, users to leaders can now access near real-time insights without relying on IT.
This transformation delivered several key benefits:
Watch this video to learn how Schuber Mitchell Homes centralizes fragmented data and achieves real-time budget visibility with HomebuilderONE.
A single source
of truth
Utilizing SQL and Power BI, Schuber Mitchell has a unified, secure platform for all data, bringing an end to conflicting reports and uncertainty in decision-making.
A future-ready technology foundation
By investing in the Microsoft ecosystem, Schuber Mitchell positioned itself to capitalize on AI and automation. This decision continues to yield returns as other builders struggle with cloud migration.
Empowering data-driven decisions
Teams can view Power BI reports and dashboards—used “every minute of the day.” The days of “five reports, five different answers” were over.
“HomebuilderONE is the single source of truth. All the truth about your business lives within it, if you choose to use it that way. Once you have that single source of truth, you no longer need the spreadsheets, or the import/export of data, or the need to go to several locations – all your data is located where you can access it easily.”
Aaron Eidson
Director of Operations, Schuber Mitchell Homes
“HomebuilderONE is a bet we made 3-4 years ago, and we’re continuing to see it pay off for us as we move into the future.”
Nathan Herndon
Director of IT, Schuber Mitchell Homes
“Some homebuilders have employees that are wholly dedicated to duplicating data – importing and exporting. HomebuilderONE automates all of that. You can have less employees and do more work.”
Aaron Eidson
Director of Operations, Schuber Mitchell Homes
Structuring for success with HomebuilderONE’s hierarchy
One of HomebuilderONE’s most powerful features is its hierarchy, which mirrors how homebuilders naturally organize their business—from global to metro, to community to phase.
Schuber Mitchell leverages the hierarchy to manage data at higher levels, ensuring seamless flow across divisions while minimizing manual data entry and maintenance. This approach means they can:
- Define house plans once at the division level for use across all communities
- Establish consistent scheduling rules while allowing local teams to adjust as needed
- Set up vendor relationships at the appropriate level—regional suppliers at the regional level, local trades at the community level
- Attribute accurate budgeting and cost tracking at every level
The system’s flexibility allows Schuber Mitchell to maintain standardization where beneficial while enabling teams to handle their specific needs. As Nathan explains, “Different teams can manage their schedules, costs, and budgets within HomebuilderONE because of how the hierarchy is structured.”
By setting rules, schedules, and data at higher levels, they streamline operations, reduce errors, and enhance financial tracking.
This hierarchy feature from HomebuilderONE, combined with Microsoft’s unified ecosystem, has elevated Schuber Mitchell’s operational efficiency. They’ve shifted from basic management to exception-based decision-making, where teams focus on driving value rather than manual processes. As their CFO emphasizes, “knowing your numbers means knowing your business,” and Schuber Mitchell’s investment ensures those numbers flow seamlessly from data entry to actionable insights.
Schuber Mitchell Homes